Your IT Department

YOUR VITAL LINE OF DEFENCE

Email Security Services

Your work email contains a wealth of sensitive information just waiting to fall into the wrong hands. As cyber criminals become more and more sophisticated, there’s little choice but to seek expert help to ensure compliance and peace of mind.

At Your IT Department, we know how to keep your emails safe with our email security services. Relying on the latest technology, alongside staff training, we’re sure to keep intruders out and protect email communications.

Understanding Malicious Emails

It’s time to know your enemy! Let’s take a look at some of the most common threats to your data security.

Tired of sifting through junk mail to get to the messages that really matter? Unwanted spam could be made up of subscriptions that are no longer relevant to you – but the more subscriptions you have, the more companies that could have access to your data.

This means that they could sell it to more sinister entities looking to exploit your weak email security structure. Apart from the clutter, too many spam emails getting through could be a sign of other cyber threats.

In the government’s Cyber Security Breaches Survey of 2024, 84% of cyber attacks were found to be phishing.

Phishing attacks are a type of cyber attack where criminals trick individuals into providing sensitive information, such as passwords, credit card details, or personal data, by posing as a legitimate entity. This is typically done through deceptive emails, text messages, or websites designed to appear genuine.

Phishing emails often create a sense of urgency or fear, prompting victims to act quickly without verifying the sender’s authenticity. For example, an email may claim to be from a trusted source like a bank or service provider, asking the recipient to update their account details or reset a password via a provided link. Clicking the link redirects the victim to a fake website controlled by the attacker.

Once the victim enters their information, the attacker collects it for malicious use, such as identity theft or financial fraud.

Every email you send or receive could contain valuable information—customer data, login credentials, financial details, or private conversations. If this information falls into the wrong hands, the consequences can be devastating.

Data breaches often happen when hackers exploit weak passwords, outdated software, or unprotected email systems. Without robust security measures, your sensitive information is just a few clicks away from being stolen.

The good news? You can reduce the risk by investing in advanced cyber security solutions.

Email Security Solutions

Now that we’ve identified the threats, let’s focus on the tools and techniques that keep your inbox secure. We provide email security as standard for all our managed support clients.

OUR THREAT PROTECTION

At Your IT Department, we offer a full suite of email security solutions to protect your communications, These solutions are preventative, detective and responsive:

Malware detection is your first line of defence against harmful files and attachments. This technology scans every email in real time, identifying and blocking any malicious attachments and software before it reaches your inbox. From viruses to ransomware, our advanced system ensures that your sensitive information remains protected. By stopping threats at the gate, you can confidently open emails without fear of compromising your system or business operations. This service safeguards your data and, crucially, prevents costly downtime caused by malware attacks.

Email encryption ensures that only the intended recipient can read your messages. This works by scrambling your email content during transit, making it unreadable to hackers or unauthorised parties. Whether you’re sending financial information, contracts, or personal data, encryption protects it from interception. With our encryption services, you maintain privacy and compliance with data protection regulations. It’s a simple yet powerful way to protect your communications and build trust with clients who value confidentiality.

MFA provides users with an extra layer of security by requiring two or more verification steps to access your email. Even if a hacker gets hold of your password, MFA blocks them from logging in. This method typically combines something you know (a strong password), something you have (a phone or security token), and sometimes something you are (biometrics). MFA drastically reduces the risk of unauthorised access, keeping your accounts safe from even the most determined attackers.

Protecting sensitive information is critical in today’s digital age. Our solutions prevent confidential data from being accidentally or maliciously shared. From advanced data loss prevention tools to encryption and monitoring, we help ensure that personal and business information stays secure. This is particularly important for meeting compliance standards, such as GDPR, while also maintaining client trust. With our sensitive information protection in place, you can communicate with confidence, knowing your sensitive data is safe.

Spam filtering declutters your inbox and blocks suspicious emails that could pose a risk. Our intelligent filters identify patterns in junk mail, preventing scams and phishing attempts from ever reaching your inbox. By separating legitimate messages from harmful ones, you save time and reduce the risk of falling victim to cyberattacks. With fewer distractions and a secure inbox, you can focus on what matters most—your business communications.

Your staff are the first line of defence against email threats. With the right training, they can spot and avoid phishing attempts, suspicious or malicious links within, and other malicious tactics. Our tailored staff awareness programmes focus on real-world scenarios, teaching employees to recognise red flags such as unusual sender addresses, urgent requests for personal information, and poorly formatted emails. By equipping your team with knowledge and practical skills, we greatly reduce the risk of human error leading to a breach. A vigilant workforce, combined with our technical solutions, creates a comprehensive shield for your business communications.

Your IT Email Security Services

Boost Your Email Communcations

Email security isn’t just about protection; it’s about enabling better communication. By reducing spam and keeping your inbox organised, you can focus on what really matters.

Our services are designed to help businesses like yours thrive. Our team is ready to be the single email security solution you need to tackle advanced email threats. As AI-driven threats and cyber attacks continue to grow you need a solution that can keep up!

Don’t let your business email compromise your data.

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WE'RE EMAIL SECURITY SPECIALISTS

Our cyber security consultants understand the unique security challenges faced by small businesses. We work as an extension of your team, helping you stay secure and resilient against ever-evolving cyber threats.

With a focus on affordability, we offer best-in-class cyber security assessment services that deliver expert insights and proactive solutions to protect your business’s critical assets.

Curious about where your business stands? Use our Cyber Security Assessment Scorecard to find out. It’s quick, easy, and provides actionable insights to help you strengthen your defences.

FREQUENTLY ASKED QUESTIONS

EMAIL SECURITY SERVICES

We’ve done what we can to answer some key questions about our email security services.

An email security service is a comprehensive solution designed to protect your email communications from cyber threats like phishing, malware, and spam. It uses advanced tools such as encryption, spam filtering, and multi-factor authentication to safeguard sensitive information and ensure only authorised others gain access. Email security services also detect and block harmful attachments or links before they reach your inbox. These services are essential for maintaining data privacy, preventing breaches, and ensuring compliance with regulations.

The three types of email security are preventive measures, detective measures, and responsive measures. Preventive measures include tools like spam filtering, malware detection, and email encryption to block threats before they reach your inbox. Detective measures focus on identifying suspicious activity, such as unusual login attempts or phishing emails, through advanced monitoring systems. Responsive measures are strategies for recovering from breaches, such as data backups and incident response plans. Together, these approaches provide a layered defence, ensuring email systems are secure, threats are identified promptly, and any breaches are swiftly addressed to minimise impact.

To make sure your email is secure, use strong, unique passwords and enable multi-factor authentication (MFA) to add an extra layer of protection. Regularly update your software to safeguard against vulnerabilities, and invest in robust spam filters to block phishing emails and malware. Staff training is crucial—educating employees on recognising threats reduces human error.

Partnering with an experienced IT and cyber security consultancy ensures comprehensive email protection throughout. Experts can implement advanced security measures like email encryption, threat monitoring, and incident response plans, tailored to your needs. Our proactive approach protects your email system, ensuring privacy, compliance, and peace of mind. Take our quiz to assess your cyber security needs.